How to merge accounts in Quickbooks


Occasionally when I’m reviewing a client’s Quickbooks file, I will notice duplicate or similar account names.

For example, I will see “Interest Expense” and “Interest Expenses”. Each account will have activity. Of course, there really should be one account instead of two.
Read Also: How To Merge Accounts In Quickbooks

Here is an easy way to clean up your Quickbooks chart of accounts:

  • First and foremost…make a backup.  Once you merge accounts, you will not be able to reverse it.
  • Make sure that you are in single-user mode
  • From the Quickbooks menu, click “Lists” and then “Chart of Accounts”
  • Click on the account that you want to get rid of
  • In the bottom left corner of the window, click “Account” and then select “Edit Account”
  • Change the account name to match the account that you want to keep
  • Click “Ok”
  • Click “Yes” to merge the two accounts

Here are some other things that you should know:

  • You can only merge two accounts at one time.
  • The accounts must be the same type (e.g., “Cash”, “Income”, “Equity”, etc.)
  • The accounts must have the same hierarchical level in the account list.  If they do not, you will need to move one of the accounts to the same level as the other

Read Also: Repairing Quickbooks Online Banking Issues And Errors